Friday, 23 November 2012

Kopikat Moves IT Blanchardstown Towards a Cashless Campus

Kopikat Moves IT Blanchardstown Towards a Cashless Campus

Kopikat, a leading Irish provider of business
and print equipment, today announced that it has implemented a new
sustainable and cost saving print system for the Institute of Technology
Blanchardstown (ITB). The new solution will see the third level college
implement a campus-wide cashless print management system.

ITB currently has 3,000 full time students, 90 academic staff, and 85
administration and management staff. It is the newest institute of
technology in Ireland and as such has a focus on innovation and
technological advancement throughout its campus.

Due to a concern about holding cash on campus, ITB tendered for an
integrated software solution to manage its print system and replace the
old printing cards, with a new web-based payment system using smart card
technology. Kopikat won the tender and provided a Ricoh Equitrac office
print management and cost recovery solution. This will facilitate the
use of smart cards for the student population, in addition to helping
the college meet sustainability objectives and reduce the costs
associated with printing.

The new solution enables students to log-on to an online payment service
where they can top up their smart cards using a credit or debit card.
Students simply charge their print jobs to the smart card, removing the
need for any cash to be held by the college for printing.

The comprehensive suite of reporting and audit tools included in the
Ricoh Equitrac solution is helping the IT department to have greater
visibility over all photocopy and print activities at the college and
ensure the highest quality of service is provided.

The "Follow You" mechanism of the new solution allows students and
academic staff to securely print documents at the device closest to
them. Security was a major factor in the decision to implement this
system, not only to remove cash from the college but also to ensure the
confidentiality of documents. Documents cannot be released for printing
until the individual swipes their card at a printer. For academic staff
this is particularly beneficial in order to ensure the privacy of
material such as exam papers or student grades.

The new solution is also helping the college reduce its carbon
footprint, through reduced volumes of unwanted or unclaimed prints.
Documents that are abandoned in the print queue are automatically
deleted after a certain amount of time. Quotas are also in place for
colour copying and a focus on duplex only print settings further
supports the college's sustainability goals.

By using the Ricoh Equitrac system, students are also saving money as
they are more aware of their printing usage and costs. Instead of
printing entire documents, they are now only printing the sections they
need which has an additional knock on effect on environmental waste.
The elimination of long queues at printers during exam time has been an
added benefit to students.

According to Dave Curran, IT manager at IT Blanchardstown, "Since
implementing the new system, we have seen immediate benefits through
reduced cost of printing and a more streamlined management of our entire
print network. Kopikat has proven itself to be an incredible partner and
has provided us with excellent service.

"We are so pleased with the success of the new cashless print system
that we are looking to extend the smart cards to include other services
such estate management, the canteen, shop, and potentially time and

Fiona Harrison, sales manager, Kopikat said, "Third level students print
an enormous amount of material for their classes and this can lead to
very high costs for the students and the college. The new solution in
place at ITB is having a significant effect on their bottom line and
reducing the costs of the entire printing process. It is also saving
valuable time for students, lecturers and staff, particularly during
busy periods such as exams."